Google Drive File Sharing Policy

Internal and External Sharing Policy

1. PurposeThis policy outlines the guidelines and procedures for sharing files via Google Drive for staff of Good Shepherd International School.

2. Scope

This policy applies to all staffs who have access to Google Drive accounts provided by Good Shepherd International School.

3. Internal Sharing

• Definition: Internal sharing refers to sharing files within the organization, accessible only to individuals with an email address associated with Good Shepherd International School.
• Expiration Period: Internal share links will automatically expire after 3 months from the date of creation.
• Procedure: When sharing files internally, ensure that the sharing settings are adjusted to limit access to users within the organization. Set the appropriate expiration period according to this policy.

4. External Sharing

• Definition: External sharing refers to sharing files with individuals outside the organization or with email addresses not associated with Good Shepherd International School.
• Expiration Period: External share links will automatically expire after 1 months from the date of creation.
• Procedure: Exercise caution when sharing files externally. Verify the recipient’s identity and necessity of access to the shared files. Set the appropriate expiration period according to this policy.

5. Monitoring and Enforcement

• It is the responsibility of all users to adhere to this policy when sharing files via Google Drive.

6. Review and Revision

• This policy will be reviewed annually or as necessary to ensure its effectiveness and relevance.